General Data Protection Regulation (GDPR)
General Data Protection Regulation (GDPR) Statement.
Privacy Statement about Personal Information kept, collected, stored and processed.
The General Data Protection Regulation (GDPR) is concerned with the personal information about you that I collect, store and share.
Name.
Gender (or preferred identity).
Age.
Date of Birth.
Relationships & Family.
Occupation.
Address.
Telephone number (plus permission to leave voice message).
Email address.
Counselling History.
Medical conditions relevant to counselling.
Prescribed medication.
Difficulties.
Session summary.
HOW I WILL STORE YOUR PERSONAL INFORMATION.
STORAGE METHODS.
Paper: written notes (described below).
Mobile Phone: I will store your contact information on my mobile phone.
Email: your email address and correspondence will be stored in my email account (currently GMail) by nature of you contacting me.
Website: none of your personal information is stored on my website, other than to momentarily collect & send it to my Gmail account for the purposes of our initial contact.
DOCUMENTS HELD.
PAPER...
Contact Sheet
Contract/Agreement
Assessment Record
Brief Session Notes
GDPR Agreement
ELECTRONIC...
Contact name & telephone
Email
HOW I MAY PROCESS/SHARE YOUR PERSONAL INFORMATION.
SUPERVISION.
I seek monthly supervision with another therapist qualified as a supervisor. This process is for my practice (rather than seeking instruction on working with you). In order to protect your privacy, my supervisor will not know you personally or professionally. I will refer to you by your first name, and I may refer to you information verbally when it's helpful to my professional processes.
THERAPEUTIC WILL.
Your name and contact details will be shared with my Therapeutic Executor. This is so that you will be contacted on the event of my death, should you still be in therapy with me.
EMERGENCIES.
If your health is in jeopardy (provided I have your consent) I may share your contact information with an emergency healthcare service (e.g. Mental Health Crisis Team).
If I have become aware of your intent to cause harm to another person/organisation (e.g. terrorism), the law may require that I inform an authority without seeking your permission. In such a situation, the law may require that I share your personal information without your knowledge.
ERASING YOUR INFORMATION.
When we have finished working together, I will erase electronic copies of your information & correspondence within one month.
I will hold onto your written information for up to seven years past the end of our working together. This is so that I have a reference of our work in situations such as you returning to counselling in the future. This is also a requirement of my insurance company. After this time has passed, I will shred the written information.
YOUR RIGHTS.
You have the following rights...
To be informed what information I hold (i.e. this document).
To see the information I hold about you (free of charge for the initial request).
To rectify any inaccurate or incomplete personal information.
To withdraw consent to me using your personal information.
To request your personal information be erased (though I can decline whilst the information is needed for me to practice lawfully & competently).
A printed copy of this statement will be given to you when we first meet for counselling. If we agree to continue working together, we will both sign the printed copy of this statement to indicate our agreement.
